How Do We Reduce Printing Costs?

Start by Implementing a system to accurately track and analyze printing expenses. Next, create budgets specifically allocated for printing expenses. Finally, enforce restrictions on excessive printing and color usage.

How Do We Allocate Costs to Different Departments or Cost Centers?

Utilizing cost allocation software or systems that track printing usage by department. Implementing chargeback mechanisms based on actual printing usage. Integrating printing cost data with existing accounting or cost management systems.

What Strategies Can We Employ to Encourage Responsible Printing Behavior Among Employees?

Conducting training sessions to raise awareness about the environmental and cost implications of excessive printing. Implementing rewards or recognition programs for departments or individuals who demonstrate efficient printing practices. Setting clear printing guidelines and policies that outline acceptable usage limits and procedures.

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Document Automation

How Do We Reduce Printing Costs?

Start by Implementing a system to accurately track and analyze printing expenses. Next, create budgets specifically allocated for printing expenses. Finally, enforce restrictions on excessive printing and color usage.

How Do We Allocate Costs to Different Departments or Cost Centers?

Utilizing cost allocation software or systems that track printing usage by department. Implementing chargeback mechanisms based on actual printing usage. Integrating printing cost data with existing accounting or cost management systems.

What Strategies Can We Employ to Encourage Responsible Printing Behavior Among Employees?

Conducting training sessions to raise awareness about the environmental and cost implications of excessive printing. Implementing rewards or recognition programs for departments or individuals who demonstrate efficient printing practices. Setting clear printing guidelines and policies that outline acceptable usage limits and procedures.

Central Business Systems, Inc. Your Business and Technology Partner Printer_Img

MANAGED PRINT SERVICES | DOCUMENT AUTOMATION | SHARP MULTI-FUNCTION | REMOTE PRINTING & MAILING

ENVIRONMENTALLY CONSCIOUS DOCUMENT CONTROL
Streamlining Processes with Document Automation

In today's digitally driven world, harnessing the power of document automation not only enhances efficiency and security but also promotes environmental sustainability. By adopting environmentally conscious document control practices, businesses can leverage the full potential of their devices while minimizing waste and reducing their ecological footprint.

Document automation involves the use of technology to streamline repetitive document-based processes, such as creation, review, approval, and distribution. By automating these tasks, businesses can significantly reduce the time and resources required for manual document handling, leading to increased productivity and cost savings.

Use the power of your devices for the betterment of your business — simple, secure, and waste free!

EASE-OF-USE PRINTING

Access Controlled Printing Compatible with Every Platform

CBS Document Control Solution fits in with every print environment, large and small. Whether your office environment is fully in person, fully remote, or a hybrid of the two, we’ll make sure your devices are configured properly so every print job occurs seamlessly.

Mobile and BYOD Printing

Empower your employees to print from their preferred devices with our mobile and BYOD printing capabilities. Whether they're working from the office, remotely, or on the go, our solution ensures that printing remains accessible and convenient. From smartphones to tablets, users can initiate print jobs effortlessly, enhancing productivity and flexibility.

Automated Print Queues

Say goodbye to manual configurations and tedious setup processes with our automated print queues feature. Regardless of where your roaming users are located, our solution automatically detects their location and pushes the appropriate print queues and drivers. This streamlines the printing process, reduces user frustration, and ensures that print jobs are executed seamlessly every time.

SECURE PRINTING

Protect your data before and during all stages of printing.

Your peace of mind is our focus. CBS Document Control Software uses physical measures to protect your data during every stage of a document’s life cycle, as well as end-to-end encryption to reduce the risk of breaches.

BEFORE: Access Controlled Print Permissions

Take proactive steps to protect your data before it even reaches the printing stage. Our software seamlessly integrates with Active Directory (AD), eDirectory, LDAP, or Cloud directories, allowing you to authorize and control user access to printing functionalities. Define print permissions based on user roles, departments, or specific criteria, ensuring that only authorized individuals can initiate print jobs.

DURING: Secure Releasing

Ensure secure handling of print jobs during the printing process with our secure releasing feature. By leveraging a combination of identity cards and embedded Multi-Function Device (MFD) software, users can quickly and securely release their print jobs with a simple 'tap and release' process. This minimizes the risk of sensitive documents being intercepted or accessed by unauthorized individuals during printing.

AFTER: Watermarking

Maintain ownership and traceability of your printed documents with our watermarking capabilities. Apply customizable watermarks, such as usernames or digital signatures, to printed documents, providing a visible indication of ownership and authenticity. This deters unauthorized duplication or alteration of documents, enhancing security and accountability in your document management practices.

ROBUST SCANNING

Do more with your day with the ability to scan and digitize documents paired with a host of other intuitive features.

By combining cutting-edge cloud capabilities with document processing technology, CBS Document Control Software makes MFD scanning easier, more intuitive, and more integrated than ever before to give you more information as soon as you need it.

Your Destination is Limitless

Expand your horizons with limitless destination options for scanned documents. Whether you prefer to send documents directly to your email or store them in popular cloud storage accounts such as SharePoint, Google Drive, Dropbox, or OneDrive, CBS Document Control Software has you covered. Enjoy the flexibility to choose the destination that best suits your workflow and collaboration needs.

User Friendly

Navigating through the scanning process has never been easier, thanks to our user-friendly interface. Regardless of your printing device's brand or model, our software provides a consistent and intuitive user experience. Enjoy a seamless transition from one device to another, ensuring a hassle-free scanning experience every time.

SUSTAINABLE PRINTING

Take proactive steps to shrink your expenses and reduce your carbon footprint with CBS Document Control Software. Our innovative solution empowers businesses to adopt eco-friendly practices while simultaneously cutting printing costs and promoting sustainability.

By embracing sustainable printing practices, businesses can minimize their environmental impact, reduce operating costs, and demonstrate their commitment to the environment. Together, we can create a greener, more sustainable future for generations to come.